Frequently Asked Questions for Artists
I live in BMFP District. How do I participate?
Click on the link below to register. Resident artists do not go through the jury process.
Until July 31 BMFPD residents enjoy preferred pricing. Beginning August 1, fees are the same for all registrants and are noted below in the section for out of district artists. The booth fee is your only fee. You keep 100% of the profits from items you sell.
- An 8’ x 8’ space is $120 (shared $180*)
- An 8’ x 10’ space is $150 (shared $225*)
- A 10’ x 10’ space is $190 (shared $285*)
*Two artists may share a booth. Use one form to register.
I participated in Boulder Mountain Handmade in 2015 and/or 2016 and would like to participate again. What’s the process for “returners”?
Please click on the link below to register. Returning artists do not go through the jury process.
Through July 31 returning artists enjoy preferred pricing. Beginning August 1, fees are the same for all registrants and are noted in the next section. The booth fee is your only fee. You keep 100% of the profits from the items you sell.
- An 8’ x 8’ space is $180 (shared $270*)
- An 8’ x 10’ space is $215 (shared $325*)
- A 10’ x 10’ space is $245 (shared $365*)
*Two artists may share a booth. Use one form to register.
I don’t live in BMFP District but would like to participate. How do I do that?
Artists living in Boulder, Denver, and the surrounding areas may apply to participate by clicking on the link below, completing the application, and submitting work samples. Work is juried, and artists are notified of acceptance once that process is complete.
If accepted, artists have 10 business days to complete the registration process by paying their booth fee to reserve their space.
- An 8’ x 8’ space is $200 (shared $300*)
- An 8’ x 10’ space is $240 (shared $360*)
- A 10’ x 10’ space is $270 (shared $405*)
*Two artists may share a booth. Both must apply and be approved through the jury process. Once approved, use one form to register both artists.
Is there a deadline for registration?
To get preferred pricing, in-district and returning artists must complete their registration by the end of the day on July 31. Applications are accepted for new artists until spaces are filled. Once accepted, registration and payment must be completed within 10 business days or the space will be made available to other artists.
What if I change my mind? Is the booth fee refundable?
Until October 1, 2016, your fee is refundable, if we are able to fill your space with another artist or crafter. After October 1, fees are non-refundable.
What do you need from me for the application process?
Email or mail photos of your work or provide a website address where samples of your work can be seen. Examples should show work similar to what you plan to sell at BMH.
What are you looking for in the jury process?
BMH focuses on showcasing local artisans and featuring handmade, original work. We look for craftsmanship and creativity. We look for a variety of arts and crafts to give our customers a diverse shopping experience.
What kind of items may be sold at BMH?
All items must be handmade. Crafts, artwork, food items (such as candies, jams, etc.), non-alcoholic beverages (such as teas, etc.), and photographs must be original and made by the person(s) renting the space.
Where will the event be held?
BMH will be held on November 11 & 12, 2016 at Boulder Elks Lodge located at 3975 28th Street. We will be open from 10:00 AM to 4:00 PM each day.
When can I set up my space?
Some hours will be available for set up on Friday evening – specific times to be determined. Set up will start on Saturday, Nov. 12 at 7:30 AM. The sale starts at 10:00 AM.
When is the sale over and how long do I have to strike?
We end promptly at 4:00 PM on Sunday, Nov. 12. We are open to customers through that time and ask that artists remain in full display mode until 4:00 PM. We need to clear the building by 6:00 PM.
Can I share a space with someone?
We do allow up to two participants to share a space once both have been accepted to participate in the event. Both artists should submit applications and work samples for the jury process. Once both artists are approved, they complete a single registration form together.
I need more space. Can I purchase more than one booth?
Absolutely. We are happy to provide two adjoining spaces, or spaces in different parts of the room as space permits. Talk to us about what you need.
What equipment/supplies do I need to bring?
You need to supply any materials needed to display your work. Keep in mind that nothing can be affixed to the walls. You can lean something against the wall, as long as it is not abrasive. You will also need to provide equipment for your sales…whatever software and hardware you prefer to use. There is Wi-Fi available on site. We will provide some additional ambient light to supplement the lighting available at the venue. We recommend that artists bring additional lighting for their spaces.
Can I hang things on the wall?
Is there electricity available to the artist spaces?
Yes. We can make electricity available to any booth. If you need it, be sure to note that on your registration form so we can prepare your space properly. You do need to bring along some extension cords to get the electricity where you want it within your booth.
May I use a canopy or tent in my space?
Yes. Just be sure to protect the floor from abrasive pole edges. And be sure that you purchase a space that is adequately sized for your canopy, i.e., if your canopy is 10’ x 10’ you need to purchase a 10’ x 10’ space as your canopy will not fit in our smaller spaces. Be aware that you will likely need additional lighting under the canopy or tent.
Will there be assistance to cover my space if I need a break?
No. Please provide any support or assistance you think you will need for yourself. Artisans and their designees are responsible for their own booths for the duration of the event. There will be snacks and beverages available for sale on site provided by the Elks Lodge.
Can you suggest resources where I might get ideas about how to set up my booth or how to find inexpensive resources?
There are numerous resources online to help crafters and artists set up their booths. Check out some of these websites.
- This one has helpful ideas about displaying your art for better sales: Craft Fair Vendor Sales Tips for your Display Booth.
- These sites show ways to create an attractive display: DIY Craft Show Display and Set-Up ideas – Pinterest,
- And some like this video show how to use inexpensive purchases or objects around the house for your display: How to Build a Display for Art and Craft Shows.
How do customers pay for my work?
Your customers will pay you directly for their purchases. Please be prepared to handle cash, check, and credit card sales. Our greeters will explain this to customers as they enter the sale area.
How do I get paid?
Artists are paid by their customers at the point of sale. Artists keep all their proceeds – the only fee is the space fee.
I don’t currently do credit card sales. Can you suggest resources I might use to set up an account?
We encourage all artists to accept credit cards at the sale. Here are three commonly used options to add credit card processing to your booth at Boulder Mountain Handmade:
- If you have a Paypal account, simply add Paypal Here, (https://www.paypal.com/us/webapps/mpp/credit-card-reader) the mobile card processing platform that operates on an iPad or smart phone. That’s what we in the Auxiliary use; we find it easy to use, reliable and inexpensive.
- You may have encountered Square (https://squareup.com/?gclid=CIXyuYLXsb8CFWQLMgodUm0A_A&sro=1)at your favorite coffee shop. The first and very popular mobile payment processing platform is also inexpensive and easy to learn.
- Quickbooks, the very popular bookkeeping software, also has a mobile payment processing service.(http://intuit-gopayment.com/SEM-fixed?cid=ppc_G_Broad_US_GoPay_US_B_Payments-High-Charge_Broad_Tier1_G_S_intuit-mobile-payment_txt&X1ID=CC-00000000123461236&gclid=Cj0KEQjw5-OdBRDW3ceD9fL0r4QBEiQAW7htXbqOhf6nWMECteEGLHn8vXweQNzgpQgznOHvYAqagrQaAjsN8P8HAQ&ef_id=hf9PDhTm6gYAAIM5:20140706220222:s)
What about City of Boulder sales tax?
- If you already have a City of Boulder Vendor License, you will be able to take care of all of the necessary taxes yourself on each transaction that you make at the sale. You will charge 8.845% for each transaction and submit 3.86% to the City of Boulder yourself under your own license with the remaining taxes going to the Colorado Department of Revenue for State, County, and RTD. In order for us to comply with Boulder’s guidelines, you will need make your license available to our treasurer. You can scan and send a copy in advance or you can bring it with you to the sale on Nov. 11. We will make a record of your license for our records.
- If you do not have a City of Boulder Vendor License (or if you forget to bring a copy of your license to the event), the Auxiliary will be taking care of the City sales tax for you under our special event license. Here is what you will need to do.
- Charge your customers the appropriate City, State, County, and RTD tax rates (which should be 8.845%) for each transaction.
- We will provide a form which you will complete by the end of the day Sunday identifying your net taxable sales, the amount of tax owed, and including your signature. Submit the form and a check for 3.86% of your total taxable sales payable to City of Boulder before you leave the site on Sunday afternoon. The Auxiliary will submit your tax payment to the City with our own payment and under our license.
- You will take care of submitting the remaining taxes (4.985%) to the Colorado Dept. of Revenue to cover County, RTD, and State sales tax.
May I share information about BMH with other artists?
Absolutely. We hope that you will share information about Boulder Mountain Handmade with artists and crafters who may be interested—or give us their contact information and we will mail directly to them.
Updated June, 2017